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  • Westonbirt 10k: info for runners and T&C
Friends of Westonbirt

The friends of Westonbirt Arboretum

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Westonbirt Arboretum 10K 2018

Westonbirt 10k: info for runners and T&C

 

Arrival and Admissions

The arboretum is open from 9am on the day of the event. Runners and spectators may gain free access from 4pm.  All runners and spectators must enter the arboretum through the Welcome Building once they have parked. Please leave plenty of time to park and register before the race begins at 7pm.

Please note that race entry does not include entry to the arboretum during the day. Runners wishing to enter the arboretum before 4pm will be charged an entrance fee.

Parking

Parking is available at Westonbirt; there is no additional charge for this.  

Cancellation of Event

If for any reason the event is cancelled, the registration fee will be refunded in full. This does not apply to charity runners who have not paid a registration fee.

The event will continue regardless of weather except in extreme circumstances affecting the venue.

Refunds and ticket transfers

Tickets will only be refunded if the event is cancelled by the organiser.

Any booking fee applied is not refundable under any circumstances.

Tickets are not permitted for resale in the course of business or for profit.

Health and Safety

The arboretum has carried out a full risk assessment for this event.

Important Points to Remember 

  • Race starts at 7pm
  • All competitors must wear a race number
  • Allow plenty of time to get the venue, park and get to the registration point

Entrance

  • Entrance is through our new Welcome Building

Facilities

Please note that there are no changing facilities onsite. Toilets are situated at the Welcome Building which is close to the registration point.

Refreshments

  • A water station will be provided at the 5.5km point and at the end of the race.

Event Registration

  • Opens on race day at 4pm
  • Please allow plenty of time to arrive and park
  • Please go to the registration point first. This is situated at the Welcome Building. Give race marshals your surname to collect your race number, chip and safety pins.

General Conditions

  • First Aid will be available throughout this event
  • Children under 16 years of age must be accompanied by a parent/guardian (16+)
  • Dogs must be kept on leads at all times on the downs area. Dogs can be exercised off the lead in Silk Wood. Dogs are not permitted in the Old Arboretum
  • Westonbirt Photographers will be at the event. By taking part, you confirm that you are happy for any footage or photographs taken during your participation in this event to be used by the Friends of Westonbirt Arboretum and the Forestry Commission.
  • Please respect the grounds and trees for which we are famous for.
  • Suitable footwear and clothing should be worn, appropriate to the even and the location.

Results

  • Overall results and times will be available at the Forestry Commission website later in the evening

Race Number and Timing Chip

The Bibtag system has the disposable timing chip attached to the race number. The disposable system allows runners to have more flexibility at the finish line, since the removal of the chip is no longer required.
Your race number must be worn and should not be damaged in any way.

It is good practice to write your name, blood group and any allergies you may have on the back of your race number in the unfortunate case of an incident.

Prizes and Medals

  • prizes are available for the first three male and female runners over the line. There will also be prizes for the first male and female verteran runners (+50) over the line
  • prizes will be awarded at 8pm at the finish line
  • medals for all runners who finish.
  • the first place prizes will be given out at the finish line shortly after the winners have crossed the line.

At the finish line

- medals for all runners who finish the race.
- bottles of water
- hot food and drinks will be available to purchase

Mobile Phone Reception

Please be aware that Westonbirt is within a rural area and surrounded by trees so mobile reception is poor.

Liability Disclaimer

Save for death or personal injury caused by the negligence of the organisers or anyone for whom they are in law responsible, The Forestry Commission, Friends of Westonbirt Arboretum nor any of our employees, accepts liability for any accident, loss, damage, injury or illness to any persons in any way whatsoever. The Forestry Commission shall not be liable in respect of any loss or damage whatsoever arising from the abandonment, cancellation or postponement of the event, or any such eventuality.

Terms and conditions

  1. The event will continue regardless of weather except in extreme circumstances affecting the venue.
  2. Tickets will only be refunded if the event is cancelled by the organiser.
  3. Any booking fee applied is not refundable under any circumstances.
  4. Children under 16 years of age must be accompanied by a parent/guardian (16+)
  5. Suitable footwear and clothing should be worn, appropriate to the event and the location.
  6. Venue management will not be responsible for injury, loss or damage to personal property brought into the Venue or left in vehicles on site.
  7. Fireworks, sparklers, BBQ’s or any other item considered to be hazardous are strictly prohibited.
  8. The Forestry Commission reserves the right to refuse admission.
  9. The purchase and Use of tickets(s)will constitute acceptance of these conditions by the holder.
  10. Any person who fails or refuses to comply with instructions from any person acting for the Forestry Commission and/or Venue Management may be removed from the venue.
  11. Ticket holders consent to recording, filming, CCTV and photography that may be used for promotional or security purposes.
  12. Tickets are not permitted for resale in the course of business or for profit.
  13. The Forestry Commission and/or Venue Management reserve the right to change these terms and conditions at any time.
  14. Any bespoke terms as stated on the more information page for the event will also apply.
  15. Please note that, with the exception of guide dogs, dogs are not permitted to run the 10K course with their owners. Spectators may bring dogs with them, but please note that dogs are not permitted in the Old Arboretum (through which roughly half of the 10K course runs) and all dogs must be kept under close control when near the course.
    * Participant information (Name, Date of Birth, Gender, Emergency Contact, Club) will be provided to Split Second Timing, this will be used to record race time and place

We reserve the right to make any changes to this event, including all prices.

Last updated: 13th April 2018

Contact

Westonbirt Arboretum

0300 067 4890
westonbirt@­forestry.gsi.gov.uk

What's of interest

We would like to thank our sponsors for their generous support of the race.

Calcot Manor logo

 Westonbirt 10K Runners Need logo

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Useful sites

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